FSSAI Registration

Food safety is a fundamental public health priority in India, especially given the country’s vast and diverse food industry, which ranges from street vendors and small cafes to large-scale manufacturers and exporters. The Food Safety and Standards Authority of India (FSSAI) was established under the Food Safety and Standards Act, 2006, to regulate and supervise the manufacture, processing, storage, distribution, sale, import, and export of food in India.

The FSSAI is responsible for setting science-based standards for food articles and ensuring that these standards are met at every stage of the food supply chain. Its mission is to ensure that safe, healthy, and wholesome food is accessible to all Indian consumers. To achieve this, all food business operators (FBOs)—regardless of their size or nature—must register or obtain a license from FSSAI before commencing operations.

FSSAI registration or licensing is not just a legal obligation but also a mark of credibility and trust for your customers. It demonstrates compliance with national food safety standards and reassures consumers that the food they purchase is safe for consumption. For businesses, this compliance opens doors to new opportunities—such as supplying to government agencies, participating in e-commerce platforms, and even accessing bank loans and government incentives.

FSSAI registration process can seem daunting due to varying requirements based on business size, type, and location. This is where expert service providers like Kyna FinTax play a crucial role. Their team of professionals can help you understand the right type of license for your business, prepare necessary documentation, guide you through the online application process, and handle any queries or inspections from FSSAI authorities—making your compliance journey smooth and hassle-free.

FSSAI registration is more than just a formality; it’s a cornerstone of consumer trust and business growth in the Indian food sector. For businesses eager to start or expand their food operations, early and proper compliance with FSSAI norms is essential to avoid legal penalties and build a reputable brand.

What is FSSAI Registration?

FSSAI Registration (or Food License Registration) is the official process by which any business involved in the manufacture, processing, storage, distribution, sale, import, or export of food in India obtains legal permission from the Food Safety and Standards Authority of India (FSSAI) to operate. This registration is mandatory under the Food Safety and Standards Act, 2006, and is designed to ensure that all food businesses comply with the highest standards of safety, hygiene, and quality throughout the food supply chain.

Key Features of FSSAI Registration

  • Legal Requirement: It is not optional—any food business operator (FBO), including small street vendors, home-based food makers, restaurants, manufacturers, importers, exporters, and e-commerce food platforms, must obtain FSSAI registration or license before commencing operations.

  • Food Safety Compliance: The registration process ensures that your business follows basic food safety norms, which helps protect consumers from health hazards associated with contaminated, adulterated, or unsafe food.

  • Traceability and Accountability: Each registered business is issued a unique 14-digit license number, which helps authorities trace the origin of food products and hold operators accountable for compliance with food safety standards.

  • Scale-Based Classification: The type of registration or license depends on the size, nature, and location of your business. The FSSAI has categorized registration into three types: Basic Registration (for small businesses), State License (for medium-sized operations), and Central License (for large-scale, multi-state, or import/export businesses).

  • Public Display: The FSSAI certificate must be prominently displayed at your place of business. For packaged food products, the FSSAI license number must also be printed on the label.

Why is FSSAI Registration Crucial?

  • Legal Protection: Operating without an FSSAI license is a punishable offense and can result in heavy fines, product seizure, or even business closure.

  • Consumer Trust: Displaying the FSSAI logo and license number signals to customers that your business meets national food safety standards—building trust and loyalty.

  • Business Growth: Many government tenders, e-commerce platforms, and retail chains require your FSSAI license as a prerequisite. It is also essential for exporting food products from India.

  • Quality Benchmark: Adhering to FSSAI guidelines helps maintain consistency in food quality and safety, which is critical for business reputation in the long term.

While the intent behind FSSAI registration is clear, the process itself can be complex—especially for first-time applicants or those running unique food businesses. The classification (Basic, State, or Central), the documentation required, and the online application system can be overwhelming without expert guidance. This is where professional service providers like Kyna FinTax add significant value. Their team can:

  • Determine the correct type of license for your business size and activities.

  • Prepare and organize all necessary documents to avoid rejection or delays.

  • Guide you step-by-step through the online application process on the FOSCOS portal.

  • Liaise with FSSAI authorities in case of queries or inspections.

  • Ensure your license is displayed and renewed on time, keeping your business compliant and credible.

In summary, FSSAI registration is the foundation for any legal, trusted, and growth-oriented food business in India. Taking the right steps from the start—with expert support if needed—ensures your business complies with the law and stands out for all the right reasons.

Who Needs FSSAI Registration Certificate?

FSSAI (Food Safety and Standards Authority of India) registration or license is a mandatory requirement for all entities involved in food-related activities in India. Its scope is vast and covers almost every stage of the food supply chain—from manufacturing and processing to storage, distribution, sale, import, and export. Below is a comprehensive, practical overview of which businesses and individuals must obtain FSSAI registration.

Categories of Businesses That Need FSSAI Registration

  • Food Manufacturers and Processors:
    Anyone producing or processing food products—ranging from large factories to home-based kitchens (e.g., pickles, snacks, sweets, bakery items).

  • Food Packers and Repackers:
    Businesses involved in packing or repacking food for retail or wholesale, even if they do not manufacture the product.

  • Wholesalers and Distributors:
    Those engaged in the wholesale supply or distribution of food products.

  • Retailers and Supermarkets:
    Shops, supermarkets, kirana stores, and any outlet selling food products directly to consumers.

  • Restaurants, Cafés, Hotels, and Caterers:
    All food-service establishments, including cloud kitchens, food trucks, canteens, and catering services.

  • Transporters and Warehouses:
    Businesses that store or transport food products, such as cold storage facilities and food logistics providers.

  • Importers and Exporters:
    Any entity importing food items into India or exporting Indian food products abroad.

  • E-commerce Food Platforms:
    Online marketplaces and delivery platforms (e.g., Swiggy, Zomato, Amazon, Flipkart) and home chefs or bakers selling through these channels.

  • Petty Food Businesses:
    Even small-scale operators like street vendors, snack stalls, and temporary food stalls at fairs or events must register under the Basic FSSAI scheme.

Scale and Activity Determine Type of Registration

  • Basic Registration:
    Required for small-scale operators with annual turnover up to ₹12 lakh. This includes home-based food businesses, petty retailers, and small-scale manufacturers.

  • State License:
    Required for medium-sized businesses with annual turnover between ₹12 lakh and ₹20 crore, operating within a single state. Examples: medium-scale manufacturers, distributors, transporters, restaurants, hotels.

  • Central License:
    Required for large manufacturers, importers, exporters, businesses operating in multiple states, or those with annual turnover above ₹20 crore. Also mandatory for businesses supplying food to Indian Railways, airports, seaports, and other central government establishments.

Key Exceptions and Clarifications

  • Non-Food Businesses:
    Businesses not involved in food activities (e.g., apparel, electronics, services unrelated to food) do not require FSSAI registration.

  • Agricultural Producers:
    Farmers selling raw agricultural produce directly to consumers typically do not need FSSAI registration. However, if they process or package food for sale, registration becomes necessary.

  • Temporary or Seasonal Stalls:
    Even temporary food stalls (e.g., at melas, exhibitions, religious gatherings) must obtain Basic FSSAI registration.

Why Compliance Matters

  • Legal Requirement:
    Operating a food business without a valid FSSAI license is illegal and can lead to heavy penalties, product seizure, or business closure.

  • Consumer Trust:
    Displaying the FSSAI license number on your premises and products builds trust and credibility with customers.

  • Business Partnerships:
    Most modern retailers, e-commerce platforms, and institutional buyers (schools, hospitals, corporate canteens) insist on seeing your FSSAI certificate before doing business with you.

  • Export Readiness:
    For food exporters, FSSAI registration is a prerequisite for customs clearance and accessing international markets.

Determining whether your business needs FSSAI registration—and which type—is the first critical step. The rules vary based on your scale, location, and the nature of your operations. Misclassification or incomplete documentation can result in application rejection, delays, or legal issues. This is where an expert partner like Kyna FinTax can be invaluable. Their team helps you:

  • Accurately classify your business under the correct FSSAI category (Basic, State, or Central License).

  • Prepare and organize all necessary documents—such as identity proof, address proof, food safety management plan, and layout diagrams—specific to your business type.

  • Navigate the online application process on the FOSCOS portal, ensuring all details are correctly filled and submissions are error-free.

  • Address queries or inspections from FSSAI officials, reducing the risk of compliance gaps.

  • Plan for renewals and updates as your business grows or changes its operations.

In essence, if your business touches any part of India’s food chain—no matter how small—FSSAI registration is not just a legal formality but a cornerstone of your operational legitimacy and market reputation. Beginning this process with professional guidance ensures you start right and stay compliant as you grow.

Benefits of Food License Registration

FSSAI (Food Safety and Standards Authority of India) registration or food license is much more than a legal requirement—it is a strategic asset that unlocks numerous advantages for your food business. Here’s a comprehensive look at why obtaining and maintaining your FSSAI license is essential for growth, credibility, and compliance.

Legal Compliance and Risk Mitigation

  • Mandatory Requirement: Operating a food business without a valid FSSAI license is illegal and can attract heavy fines, product seizure, or even closure of your business. Registration ensures you are operating within the law and avoids unnecessary legal complications.

  • Avoid Penalties: Non-compliance can result in penalties under the Food Safety and Standards Act, which may include monetary fines, imprisonment, or both.

  • Business Continuity: With a valid license, you can confidently run your business without fear of sudden regulatory action.

Consumer Trust and Brand Reputation

  • Consumer Confidence: Displaying the FSSAI logo and license number on your premises and product packaging signals to customers that your food meets national safety standards. This builds trust and loyalty, especially in a market increasingly concerned with food safety and quality.

  • Brand Differentiation: In a crowded marketplace, having an FSSAI license sets you apart from unregistered or non-compliant competitors, enhancing your brand’s reputation.

  • Online and Offline Credibility: Most modern retail chains, supermarkets, and e-commerce platforms (such as Amazon, Flipkart, Swiggy, Zomato) require sellers to have a valid FSSAI license before listing products, ensuring wider market access.

Business Expansion and Market Access

  • Government Tenders: Many government agencies and public sector undertakings (PSUs) mandate FSSAI registration for suppliers. This opens doors to lucrative contracts and institutional buyers.

  • Export Opportunities: For food exporters, FSSAI registration is a prerequisite for customs clearance and is often required by international buyers and regulators.

  • Bank Loans and Subsidies: Financial institutions and government schemes frequently require FSSAI compliance as a condition for loans, grants, or subsidies, especially under MSME and other promotional schemes.

Operational and Strategic Advantages

  • Quality Benchmark: Adhering to FSSAI standards encourages you to maintain consistent quality and hygiene, reducing the risk of foodborne illnesses and product recalls.

  • Supply Chain Partnerships: Large distributors, retailers, and corporate clients often insist on FSSAI compliance before entering into partnerships, ensuring smoother business relationships.

  • Easier Complaints Handling: In case of consumer complaints or product issues, your FSSAI registration provides a traceable record, making dispute resolution more straightforward.

Long-Term Growth and Sustainability

  • Business Scalability: As your business grows, your FSSAI license can be upgraded (from Basic to State to Central License), allowing you to expand operations without compliance roadblocks.

  • Regulatory Updates: Staying compliant ensures you are updated with the latest food safety norms and regulatory changes, keeping your business future-ready.

  • Risk Management: Proper licensing reduces the risk of reputational damage due to food safety incidents, protecting your brand’s long-term value.

Types of FSSAI Registration/License

FSSAI registration and licensing are categorized based on the scale and nature of the food business. Selecting the correct type is vital for compliance and avoids future legal or operational issues. Here are the main categories:

Basic FSSAI Registration

  • Who Should Apply:
    Petty food businesses, including small manufacturers, storage units, transporters, retailers, marketers, distributors, and food sellers with an annual turnover up to ₹12 lakh.

  • Purpose:
    Designed to simplify compliance for very small businesses or individuals operating on a local scale, such as home-based businesses, hawkers, street food vendors, or tiny retailers.

  • Certificate Validity:
    Issued by the local state authority and valid for up to 5 years (renewable).

FSSAI State License

  • Who Should Apply:
    Medium-scale manufacturers, processors, storage units, transporters, retailers, and distributors with an annual turnover exceeding ₹12 lakh but up to ₹20 crore and who operate within a single state.

  • Business Examples:
    Restaurants, small to medium processing or manufacturing units, food wholesalers, transporters, storage houses, catering businesses, and mid-sized distributors.

  • Certificate Validity:
    Valid for 1 to 5 years and issued by the respective State Government’s food safety authority.

FSSAI Central License

  • Who Should Apply:
    Large food businesses and specific categories such as importers, exporters, manufacturers, operators with units in multiple states, and any business with turnover above ₹20 crore.

  • Special Cases:
    Required for food businesses involved in import/export, supplying to defense establishments, airports, seaports, Indian Railways, or having operations/spread across more than one state.

  • Certificate Validity:
    Issued by the Central Licensing Authority (FSSAI headquarters) and valid for 1 to 5 years.

Key Factors Determining Type

  • Annual Turnover:
    Turnover below ₹12 lakh – Basic Registration
    ₹12 lakh to ₹20 crore – State License
    Above ₹20 crore – Central License

  • Scope of Operation:
    Operations within one state—State License
    Multiple states/import or export/Central Government premises—Central License

  • Nature of Business:
    Special categories (importers, exporters, food supply to government agencies) must obtain a Central License regardless of turnover.

License Upgrade and Renewal

  • As your business grows and crosses turnover thresholds or expands into new activities, you must upgrade your FSSAI registration to the appropriate license category.

  • All licenses and registrations must be renewed before expiry to maintain legal compliance and avoid penalties.

Eligibility for an FSSAI Central License

Obtaining an FSSAI Central License is necessary for certain categories of food businesses due to their scale, operational reach, or specific activities. This license is issued by the Food Safety and Standards Authority of India (FSSAI) at the central level and confers the authority to operate in a broader or more regulated environment.

Who Requires a Central License?

  • Large-Scale Manufacturers and Processors:
    Units with an annual turnover above ₹20 crore, including large manufacturing units, processing plants, and food repacking units.

  • Importers and Exporters:
    Any business importing food products into India or exporting Indian food products abroad, regardless of turnover.

  • Businesses Operating in Multiple States:
    Companies that have food manufacturing, storage, distribution, or sale operations across more than one state.

  • Businesses Supplying Food to Central Government Agencies:
    Entities serving or supplying food to Indian Railways, airports, seaports, and defense establishments, or operating in premises owned or managed by the central government.

  • Large-Scale Transporters and Warehousing Providers:
    Food transporters managing fleets of over 100 vehicles or warehouses with significant storage capacity.

  • E-commerce Food Businesses:
    Online food aggregators and platforms operating nationally or with a wide supplier network.

  • Specific Businesses Regardless of Turnover:
    Importers, exporters, and units supplying to government institutions must apply for a Central License even if their turnover is below the ₹20 crore threshold.

Criteria for FSSAI Central License

  • Nature of Business: Import, export, large manufacturing, interstate operations, or supply to central agencies.

  • Turnover Threshold: Above ₹20 crore annually for most manufacturing/processing businesses.

  • Location Factor:
    Units established in central government-controlled premises, ports, airports, or defense zones.

Application Details

  • Apply through the FOSCOS portal, selecting ‘Central License’ and providing details on business activities, locations, and scale.

  • Submit business constitution documents, identity/address proofs, proof of premises, list of food products, processing unit layout, safety management plans, and relevant NOCs (if required).

  • Some categories (like importers/exporters) require additional documentation, such as import-export code (IEC), details of customs clearance, or proof of supply to government agencies.

Why Compliance Matters

Obtaining the correct license is critical to avoid legal hurdles, penalties, and operational stoppages. For large or pan-India businesses, the Central License ensures you meet national standards and are eligible for government contracts or large retail/export partnerships.

Certainly! Here’s the next point in your FSSAI Registration guide, explained in full, clear detail for practical understanding and regulatory compliance:

Eligibility Criteria for State License

Who Needs a State License?

A State FSSAI License is required for medium-sized food businesses operating within a single state. These businesses are too large for ‘Basic Registration’ but do not meet the criteria for a Central License.

Annual Turnover and Scale

  • Annual Turnover: If your food business has an annual turnover between ₹12 lakh and ₹20 crore, you must apply for the State License from the State Food Safety Department.

  • Exceeding Limits: If your turnover exceeds ₹20 crore annually, you will need a Central License (explained in the previous section).

  • Below the Threshold: If your turnover is less than ₹12 lakh, you only need the Basic Registration.

Business Activities Covered

The State License applies to a wide range of medium-scale food business operators (FBOs), including:

  • Manufacturers: Medium-scale food production or processing units (e.g., packaged foods, dairy, beverages, snacks).

  • Processors: Businesses involved in value-added food processing (e.g., pickling, milling, oil extraction).

  • Storage Units: Warehouses or cold storage facilities storing food products.

  • Transporters: Companies or individuals transporting food items.

  • Distributors/Wholesalers: Businesses that distribute or supply food products to retailers, hotels, or canteens.

  • Retailers: Large grocery stores, supermarkets, or chains operating within a state (not pan-India).

  • Caterers, Restaurants, and Hotels: Medium to large restaurants, hotels, canteens, and catering services.

  • Packers and Repackers: Businesses that pack or repack food for retail sale.

Unit Capacity Criteria

In addition to turnover, certain production capacity thresholds also trigger the need for a State License. For example, if you are involved in milk or milk product processing and handling up to 2 lakh liters per day, you need a State License. Meat processing units handling up to 50 kilograms per hour also fall under this category.

Single-State Operation

  • State License: Required if all your business activities are within one state only. If you have units or operations in more than one state, you should apply for a Central License.

  • Location-Specific: The License is issued by the respective State Food Safety Department. The rules and procedures may vary slightly from state to state, but the basic structure remains the same.

Exemptions and Special Cases

  • Central License: Even if your turnover is within the State License limits, you need a Central License if you import, export, operate in central government premises, or serve government agencies like Indian Railways, airports, defense establishments, etc. (as explained earlier).

  • Small Businesses: If your business is small or is a petty food operator, Basic Registration is sufficient (turnover < ₹12 lakh per year).

Application Process

  • Apply Online: Submit your State License application through the FOSCOS portal (Food Safety Compliance through Online System).

  • Documents Needed: Identity/address proof of the proprietor, business address proof (rent agreement, utility bill), proof of constitution (partnership deed, registration certificate, etc.), layout plan, list of food products, food safety management plan, and relevant NOCs.

  • Verification and Inspection: The State Food Safety Department may inspect your premises before issuing the license.

  • License Fee and Validity: The fee for a State License varies by state and business scale. It is valid for 1 to 5 years and must be renewed before expiry.

Penalties for Non-Compliance

  • Operating without the required State License can lead to fines, product seizure, and even closure of your business.

  • Regular renewals are essential to maintain compliance and avoid disruptions.

Practical Tips

  • Check Local Variation: While the national framework is uniform, some states may have minor variations in documents required or procedures.

  • Maintain Records: Keep detailed records of your turnover and production capacity, as these will be assessed during license application and renewal.

  • Upgrade as Needed: If your business crosses the State License threshold, upgrade to a Central License promptly.

Premises in Central Government

Meaning and Relevance

FSSAI regulations mandate that food businesses operating within premises owned or managed by the Central Government must obtain an FSSAI Central License, regardless of turnover or business size. This is a special category of eligibility, reflecting the unique scale, visibility, and oversight required for these locations.

Who Is Covered?

You need a Central License if your food business is located in any of the following places:

  • Airports: Any food stall, restaurant, canteen, or catering unit operating inside an Indian airport.

  • Seaports: Food businesses inside port trust areas, including restaurants, canteens, and packaged food sellers.

  • Indian Railways: All food stalls, restaurants, catering units, or food supply operations on Railway property (including stations, trains, and railway-run hotels).

  • Defense Establishments: Any food business operating inside defense cantonments or related premises.

  • Other Central Government Premises: This includes units supplying food to central government offices, ministries, research institutes, or any other sites directly managed by the central government (e.g., ISRO, DRDO, AIIMS).

Why Is This Important?

  • Public Health: Central government premises serve large, high-impact audiences—including domestic and international travelers, defense personnel, government employees, and the general public. Ensuring food safety in these spaces is a priority for public health and national reputation.

  • Uniform Standards: Central licensing ensures uniform food safety standards are maintained across the country in these sensitive areas.

  • Legal Compliance: Operating without the correct license in these locations is a punishable offense and can attract heavy penalties, shutdowns, and legal action.

Application Process

  • Online Submission: Apply through the FOSCOS portal, selecting the appropriate category and providing details of your business, the central government premises, and the nature of your operations.

  • Supporting Documents: Submit standard documents (identity/address proof of proprietor, business constitution, business address proof, etc.) as well as specific documentation proving your business is within a central government premises (e.g., letter from airport/railway/port authority, NOC, or contractual agreement).

  • Verification: There may be additional scrutiny or on-site inspections due to the sensitive nature of these premises.

  • Renewal: Central Licenses are valid for 1–5 years and must be renewed in time.

Common Misperceptions

  • Turnover Doesn’t Matter: Even if your business is small-scale, if you operate in a central government premises, you must obtain a Central License, not a State or Basic Registration.

  • Not Just for Direct Government Supply: Even if you are not directly contracted by the government (e.g., a small café inside an airport), you are covered by this rule.

  • Geographic Scope: If you have multiple premises across India, some covered by this rule and some not, you must obtain separate licenses—a Central License for affected premises and State Licenses/Basic Registration for others.

Practical Example

A catering business supplying food exclusively within an Indian railway station cannot operate with just a State License. They must apply for and display an FSSAI Central License, even if their annual turnover is less than ₹20 crore.

Details and Documents for FSSAI Registration

To apply for your FSSAI food license, you will need to provide specific business details and supporting documents. The exact requirements and rigor increase with the scale of your operations, but even small businesses must ensure their documentation is complete and accurate to avoid rejection or delays. Here’s what you need to know:

Business Details Required

  1. Business Name and Type:
    Provide the official business name as it will appear on your license and documents. If using a trade name, avoid trademarks and check for uniqueness.

  2. Business Constitution:
    For sole proprietorships, partnerships, companies, or societies—clearly mention your business structure.

  3. Business Address and Contact:
    Details of your main office, manufacturing/premises address, phone number, and official email.

  4. Nature of Business Activity:
    Describe your main activities (manufacturing, storage, distribution, retail, catering, transport, import/export, etc.).

  5. List of Food Items:
    Specify all food products you manufacture, sell, distribute, transport, or handle.

  6. Manpower and Machinery:
    Number of employees, annual turnover, and details of machinery used (if applicable).

  7. Source of Raw Materials:
    Some categories require you to disclose your sources for key ingredients.

  8. Business Plans and Layouts:
    For larger operations, an overview of processing units, storage facilities, and hygiene/safety plans.

Supporting Documents (General)

  • Identity Proof of Proprietor/Partner/Director: PAN Card, Aadhaar Card, or Passport.

  • Address Proof of Proprietor/Partner/Director: Voter ID, Driving License, or Passport.

  • Business Proof of Address:
    Rental agreement + NOC from owner (if rented), or ownership document (sale deed, property tax receipt).

  • Recent Passport-Sized Photographs (as per requirement).

  • Proof of Business Constitution:
    Partnership Deed, Certificate of Incorporation, or any founding document as per your business type.

  • No Objection Certificate (NOC):
    Required if you are operating in rented premises—a simple letter from the property owner consenting to food business use.

  • Water Test Report:
    Sometimes required to prove your water source is safe for food preparation.

  • Food Safety Management Plan (FSMP):
    For larger businesses, a documented plan outlining how you ensure hygiene, pest control, waste management, and staff training.

  • Layout and Site Plan:
    Sketch or blueprint of your business premises, especially for manufacturing, processing, or storage units.

  • List of Food Categories and Products:
    As mentioned earlier, disclose all products you handle.

  • Annual Income/Turnover Proof:
    Bank statement, audited accounts, or ITR if applicable.

  • Municipal or Panchayat License:
    Sometimes required for local clearance.

Documents Based on License Type

Basic Registration (Small Businesses)

  • Identity and address proof of proprietor.

  • Proof of business premises.

  • Photo ID and photograph.

  • NOC from property owner (if rented).

  • Declaration form (signed).

  • No water test report or detailed plan usually required.

State License (Medium Businesses)

  • All documents required for Basic Registration.

  • Annual turnover proof (audited balance sheet/CA certificate/bank statement).

  • List of equipment/machinery with quantity and capacity.

  • Water test report (sometimes).

  • Copy of NOC from local municipal body.

  • Food safety management plan.

  • Layout plan of the processing unit.

  • Photograph of food business operator.

Central License (Large Businesses/Importers/Exporters/Government Premises)

  • All documents required for State License.

  • Certificate of Incorporation (for companies).

  • MOA/AOA (for companies).

  • List of directors/partners.

  • Supporting documents for import/export (IEC, customs clearance, export/trade certificates).

  • NOC/Authorization from government authority (if operating in airports/railways/ports/defense establishments).

  • Food safety management system plan.

  • Process flowchart of food business operations.

  • More detailed infrastructure, layout, and waste management plans.

Special Cases

  • For Import/Export Businesses:
    Add copy of Import Export Code (IEC) and relevant customs documents.

  • For Units in Central Government Premises:
    Submit a letter of authorization/NOC from the airport, railway, port trust, or defense authority.

  • For Cloud Kitchens, Caterers, or Home-Based Businesses:
    Typically seek online aggregation platforms and home declarations as per FSSAI guidelines.

  • For E-commerce Food Businesses:
    Additional documentation such as agreements with platforms and delivery policy.

Tips for Smooth Application

  • Start Early:
    Begin gathering documents well in advance to avoid last-minute hassles.

  • Check State Variations:
    Some states may have additional or slightly different requirements.

  • Maintain Digital Copies:
    All documents must be scanned and uploaded in the prescribed format on the FOSCOS portal.

  • Professional Support:
    The process can get complicated if you operate in a regulated sector or have complex operations. Professional services like Kyna FinTax can audit your documentation, ensure nothing is missed, handle queries, and guide you step-by-step, reducing the risk of rejection and delays.

Why Careful Preparation Matters

  • Rejected applications waste time and delay business start-up or expansion.

  • Incomplete or inconsistent paperwork can trigger inspections or further queries.

  • Some documents (NOC, water test, municipal clearance) may take days or weeks to obtain—plan accordingly.

  • For larger or complex businesses, expert help ensures your application is robust and compliant with all norms.

FSSAI Registration Process

1. Determine the Correct License Type

  • Step: First, assess your business size, activities, and turnover to decide whether you need Basic Registration, State License, or Central License. This is crucial, as applying for the wrong category will cause your application to be rejected.

  • Tip: If you’re unsure, refer to previous points or consult with experts like Kyna FinTax to avoid errors.

2. Gather Required Documents

  • Step: Collect all necessary identity, address, and business documents as per your category (see the previous section for a detailed checklist). Ensure documents are clear, legible, and up-to-date.

  • Tip: Start this process early, as some documents (like NOCs, water test reports, or municipal approvals) may take time to obtain.

3. Visit the FOSCOS Portal

  • Step: Go to the official FSSAI portal for food licensing: https://foscos.fssai.gov.in.

  • Tip: Always use the official government portal to avoid fake or third-party sites.

4. Create a User Account

  • Step: Register as a new user. Provide your mobile number and email ID for OTP verification.

  • Tip: Use a working, regularly checked email and phone number, as all communications (including queries and your license certificate) will be sent here.

5. Fill the Application Form

  • Step: Log in, select the appropriate application form (Form-A for Basic, Form-B for State/Central), and fill in all business details—name, address, constitution, food categories, machinery, employee strength, etc.

  • Tip: Be precise and consistent. Double-check that all details match your supporting documents.

6. Upload Supporting Documents

  • Step: Upload scanned copies of all required documents as per your license type. Ensure files are clear, properly labeled, and within the specified size limits.

  • Tip: Name your files logically (e.g., “PAN_Card_Proprietor.pdf”) to avoid confusion.

7. Pay the Application Fee

  • Step: Pay the applicable fee online via net banking, credit/debit card, or other digital payment options. Fees vary by license type and state.
    (Basic Registration: ₹100; State License: ₹2,000–₹5,000; Central License: ₹7,500–₹10,000. Check the portal for exact amounts.)

  • Tip: Keep the payment receipt for your records.

8. Submit the Application

  • Step: Review all entered information and documents. Submit the form electronically.

  • Tip: Download and save the acknowledgment receipt with your application reference number for future tracking.

9. Application Processing and Inspection (If Required)

  • Step: For State and Central Licenses, FSSAI officials may conduct an inspection of your premises to verify compliance with food safety norms.

  • Tip: Ensure your premises are clean, hygienic, and match the details provided in your application. Keep all records and documents ready for inspection.

10. Address Queries (If Any)

  • Step: If the department has questions or requires additional documents, respond promptly via the portal or email.

  • Tip: Monitor your registered email and SMS for updates or queries. Delayed responses can slow down processing.

11. License Issuance

  • Step: Once your application is approved, you will receive your FSSAI Registration Certificate or License with a unique 14-digit number via email and the portal.

  • Tip: Download and print the certificate. Display it prominently at your place of business.

12. License Validity and Renewal

  • Step: Basic Registrations and Licenses are valid for 1 to 5 years (as specified during application). Renew at least 30 days before expiry to avoid penalties.

  • Tip: Set calendar reminders for renewal and track any changes in compliance requirements.

13. Updates and Amendments

  • Step: If your business details (address, ownership, activities, etc.) change, update your FSSAI registration/license online to maintain compliance.

  • Tip: Regularly review your license details and ensure they reflect current operations.

The FSSAI registration process, while straightforward for small businesses, can become complex for larger or multi-location operations, or if you face queries or inspections. Professional service providers like Kyna FinTax can:

  • Guide you in selecting the correct license type based on your business activities and scale.

  • Help prepare and organize all required documents to avoid rejections or delays.

  • Assist with online form filling and submission, ensuring all fields are accurate and complete.

  • Liaise with FSSAI officials in case of queries, inspections, or follow-ups, saving you time and effort.

  • Handle renewals, updates, and amendments, so you remain compliant as your business grows.

With expert support, you can focus on running your food business while ensuring full compliance with India’s food safety regulations.

A Few Noteworthy Points About FSSAI Registration/License

License Display Is Mandatory

  • Food Business Premises:
    Once you receive your FSSAI license or registration certificate, it must be prominently displayed at your place of business—whether it’s a manufacturing unit, restaurant, retail store, or office.

  • Product Packaging (if applicable):
    For packaged food products, the 14-digit FSSAI license number must be printed on the label as per FSSAI labeling regulations. This assures consumers and authorities that your product complies with national safety standards.

Validity and Timely Renewal

  • Duration:
    FSSAI Basic Registration and Licenses (State & Central) are typically valid for 1 to 5 years, depending on the option you selected during application.

  • Renewal:
    You must renew your license before it expires to avoid penalties or business disruption. The renewal process is similar to the initial application and can be done online via the FOSCOS portal.

  • Late Renewal:
    If you miss the renewal deadline, you may face fines, and your business could be deemed non-compliant. In some cases, you may need to apply afresh.

Changes Require Updates

  • Business Expansion or Modification:
    If your business undergoes changes—such as a new address, change in ownership, addition of food categories, or scaling up operations (e.g., from State to Central License)—you must update your FSSAI license details online.

  • Amendments:
    The FOSCOS portal allows you to apply for amendments. Timely updates ensure your license reflects your current business reality and maintains compliance.

Compliance Beyond Registration

  • Food Safety Standards:
    Obtaining the license is just the beginning. You must continuously adhere to food safety and hygiene standards as prescribed by FSSAI. This includes proper storage, handling, processing, and serving of food, regular staff training, and maintaining clean premises.

  • Regular Inspections:
    FSSAI or state food safety officers may conduct random inspections to verify compliance. Cooperate fully and keep your records, licenses, and safety plans accessible.

  • Consumer Complaints:
    Be prepared to address consumer complaints regarding food quality or safety. Your FSSAI license helps authorities trace and resolve issues efficiently.

Non-Compliance Risks

  • Penalties:
    Operating without a valid FSSAI license or flouting food safety norms can lead to heavy fines, product seizure, or business closure.

  • Legal Action:
    Serious or repeated violations may result in legal proceedings, including imprisonment for responsible persons.

  • Reputational Damage:
    Non-compliance can harm your brand’s reputation and consumer trust, impacting long-term business growth.

Digital and Physical Readiness

  • Online Portal:
    All applications, renewals, amendments, and communications are managed through the FOSCOS portal. Keep your login credentials secure and check the portal/email regularly for updates.

  • Document Retention:
    Maintain both digital and physical copies of your license, renewal receipts, and compliance records for at least the duration of your license plus a few years, as these may be requested during inspections or audits.

  • Even after obtaining your license, staying compliant requires attention to detail and awareness of regulatory updates. Professional firms like Kyna FinTax can help you manage renewals, handle amendments, prepare for inspections, and ensure your business meets all FSSAI requirements year after year. Their expertise is especially valuable if your business grows, diversifies, or faces complex compliance scenarios.

  • Kyna FinTax can also advise on best practices for food safety management, staff training, and record-keeping—helping you build a culture of compliance and quality in your food business.

Summary Table: Key Noteworthy Points

Point Why It Matters Action Required
License Display Legal requirement; builds consumer trust Display at premises; print on packaging
Timely Renewal Avoid penalties and business disruption Renew online before expiry
Update Changes Stay legally compliant as business evolves Amend license details online
Adhere to Standards Ensure food safety and avoid shutdowns Train staff; maintain hygiene; keep records
Prepare for Inspections Demonstrate compliance during official checks Keep documents ready; cooperate with officers
Handle Complaints Protect reputation and consumer trust Respond promptly; resolve issues fairly
Seek Professional Help Simplify compliance, especially as you grow Engage experts like Kyna FinTax

FSSAI compliance is not a one-time task but an ongoing commitment. By staying informed, proactive, and ready to adapt, your food business can thrive while meeting the highest standards of safety and quality expected in India.

FSSAI Registration – Frequently Asked Questions

FSSAI Registration FAQs

Q: Is FSSAI registration mandatory for all food businesses in India?
A: Yes. All food business operators (FBOs) involved in manufacturing, processing, storage, distribution, sale, import, or export of food products must register with FSSAI, regardless of size or turnover.

Q: What is the difference between FSSAI Basic Registration, State License, and Central License?
A:

  • Basic Registration: For small businesses/annual turnover ≤ ₹12 lakh (petty manufacturers, small retailers, hawkers, home-based food units).

  • State License: For medium businesses/annual turnover > ₹12 lakh but ≤ ₹20 crore; single-state operations.

  • Central License: For large businesses/turnover > ₹20 crore, multi-state operations, importers/exporters, and businesses in central government premises (e.g., airports, railways).

Q: What is the validity of an FSSAI license?
A: Generally 1 to 5 years (as selected during application). Renew before expiry to avoid penalties.

Q: How do I know if I need a Basic, State, or Central FSSAI license?
A:

  • Check your annual turnover and business activities.

  • Review the location of your operations (single state or multiple/central government premises).

  • Consult the FSSAI eligibility guidelines or experts like Kyna FinTax for tailored advice.

Q: Can I apply for FSSAI registration online?
A: Yes. All applications are submitted through the FSSAI’s FOSCOS portal (https://foscos.fssai.gov.in).

Q: What documents are required for FSSAI registration?
A:

  • Identity and address proof of proprietor/partners/directors.

  • Proof of business premises (rent agreement + NOC, or ownership documents).

  • List of food products/categories.

  • Layout/plan of unit.

  • Food safety management plan (for State/Central License).

  • Other documents as per business type (e.g., import/export details, water test report, NOCs, IEC code).

Q: What if I have multiple food business outlets?
A: Each separate outlet or premises must obtain its own FSSAI license, reflecting the activities and scale at that location.

Q: How do I make changes to my FSSAI license (e.g., address, proprietor)?
A: Apply for an amendment online through the FOSCOS portal. Submit supporting documents for the change. Do not delay—waiting may cause compliance issues.

Q: When should I renew my FSSAI license?
A: At least 30 days before expiry. Late renewal incurs penalties and risks non-compliance. Renewal is done online, similar to the initial application.

Q: What happens if I operate without a valid FSSAI license?
A: You may be fined, your products seized, or your business shut down. Non-compliance can also lead to legal proceedings and reputational damage.

Q: Where should I display my FSSAI license?
A: Prominently at your place of business. For packaged foods, the FSSAI number must be printed on labels.

Q: What should I do if my FSSAI license is lost or damaged?
A: Apply for a duplicate certificate via the FOSCOS portal. You’ll need your original application details and may need to submit an affidavit.

Q: Do I need to display my FSSAI license number on invoices and packaging?
A: Yes. The 14-digit license number must be printed on food product labels and is recommended on invoices for traceability.

Q: Do cloud kitchens/home-based food businesses need FSSAI registration?
A: Yes, even home-based food businesses must obtain Basic Registration before selling food—online or offline.

Q: Are temporary or seasonal food stalls (e.g., at fairs, exhibitions) required to register?
A: Yes, even temporary stalls need Basic FSSAI Registration if selling food to the public.

Q: Is FSSAI registration required for import/export of food products?
A: Yes, FSSAI Central License is mandatory for importers and exporters of food products, regardless of turnover.

Q: What if my business supplies food to Indian Railways, airports, or defense establishments?
A: Central License is mandatory for any food business operating in or supplying to central government premises, irrespective of turnover.

Q: How can Kyna FinTax help with FSSAI registration and compliance?
A: Kyna FinTax offers end-to-end support for FSSAI registration—from selecting the correct license type and preparing documents, to guiding you through online application and liaising with FSSAI authorities for inspections and approvals. Their team also assists with renewals, amendments, and ongoing compliance, ensuring your food business remains fully compliant and audit-ready.

Q: Should I handle FSSAI registration myself or seek professional help?
A: For small businesses, DIY is often possible. However, for larger, multi-location, or complex operations, professional services like Kyna FinTax save time, reduce rejection risk, and ensure all compliance gaps are addressed. Experienced advisors also help you leverage the full benefits of your FSSAI license for business growth.

Q: What if FSSAI authorities ask for an inspection or clarification?
A: Respond promptly and professionally. If you’re unsure how to handle queries or inspections, your FSSAI consultant (e.g., Kyna FinTax) can represent you, prepare your premises, and ensure everything is in order.