Private Limited Company Registration in India: Step-by-Step Guide for Delhi, Mumbai, Bangalore & Beyond

Establishing a Private Limited Company (Pvt. Ltd.) is not just a legal formality but a strategic decision that sets the foundation for credibility, scalability, and compliance for businesses in India. Whether you are starting up in Delhi, Mumbai, Bangalore, Hyderabad, Kolkata, Jaipur, Chennai, Pune, Ahmedabad, Lucknow, or any other city, understanding the complete registration process, latest forms like SPICe+, compliance requirements, and documentation is crucial to launch your business seamlessly.

This blog provides a comprehensive, human-centric, and professional explanation of Private Limited Company registration in India, reflecting all major regulatory aspects, including MoA, AoA, AGILE-PRO, EPFO, ESIC, Bank Account integration, and recent amendments. It is designed for founders, startups, investors, and anyone seeking robust and transparent compliance.

Why Opt for Private Limited Company? Key Advantages

  • Limited Liability Protection: Keeps directors’ personal assets safe from company dues.

  • Separate Legal Entity: Company has an independent existence, promoting perpetual succession.

  • High Credibility: Recognized and trusted by banks, investors, and customers.

  • Easy Ownership Transfer: Shares can be transferred, enhancing business continuity.

  • Easier Fundraising: Attracts equity investment, venture capital, and bank loans.

  • Tax Incentives: Company benefits from several exemptions and incentives under Indian law.

  • Employee Stock Options: Allows ESOPs, making it easier to attract and retain talent.

Citywide & PAN India Reach

We provide expert Pvt. Ltd. registration services across all metro cities and major business hubs:

  • Delhi, Gurgaon, Noida

  • Mumbai, Pune

  • Bangalore, Hyderabad, Chennai

  • Kolkata, Jaipur, Lucknow, Ahmedabad, Chandigarh

  • Indore, Patna, Bhopal, Surat, Kanpur, Ludhiana, Ranchi
    … and all over India via 100% online, doorstep documentation & consultation.

Minimum Requirements for Registration
Requirement Description
Directors Minimum 2 (at least 1 Indian resident), Maximum 15
Shareholders (Members) Minimum 2, Maximum 200
Paid-up Capital No minimum requirement
Registered Office Address Mandatory (can be residential or commercial, any Indian city)
Company Name Unique, available & MCA approved
Document Checklist
For Directors & Shareholders:

  • PAN card (Mandatory for Indian Nationals)

  • Passport (for Foreign Nationals/NRIs)

  • Address proof (Aadhaar/Driving License/Voter ID/Passport/Utility Bill – not older than 2 months)

  • Passport-sized photograph

  • Email ID and Mobile number

For Registered Office:

  • Utility bill (not older than 2 months) – electricity, water, or landline

  • Rent agreement (if the office is rented)

  • NOC from landlord (if rented) / Sale deed or property papers (if owned)

Detailed Step-by-Step Registration Process
1. Digital Signature Certificate (DSC) Procurement

Every proposed director must obtain a DSC. It’s issued by government-approved certifying authorities and is essential for signing all digital forms to be submitted to the Ministry of Corporate Affairs (MCA).

2. Director Identification Number (DIN) Application

DIN is a unique ID for company directors. It can be applied for directly within the new SPICe+ (INC-32) form, making the process faster.

3. SPICe+ Process (Simplified Proforma for Incorporating Company Electronically Plus)
What is SPICe+?

SPICe+ is an integrated web-based form divided into two parts:

  • Part A: Name reservation for the new company.

  • Part B: Incorporation, application for DIN, PAN, TAN, EPFO, ESIC, professional tax (in Maharashtra), opening of bank account, and GSTIN.

Process Overview:

  1. Reserve Company Name (SPICe+ Part A):

    • Submit up to two proposed names.

    • Check availability and ensure it does not violate trademark or naming guidelines.

  2. Fill Incorporation Details (SPICe+ Part B):

    • Provide complete company details, business activity codes, shareholder info, and registered office address.

    • Enter director and subscriber details, their consent and declarations.

4. Drafting MoA and AoA (eMoA INC-33 & eAoA INC-34)

  • MoA (Memorandum of Association): States the main objectives and scope of business.

  • AoA (Articles of Association): Governs the internal management, responsibilities, and rights of members.

For Pvt. Ltd. companies with up to 7 subscribers, MoA and AoA are filed online as eMoA and eAoA. For more than 7 or for certain foreign subscribers, physical signatures and apostille/notarization may be needed.

5. AGILE-PRO (INC-35) Form for Integrated Services

AGILE-PRO is linked with SPICe+ and covers:

  • GST Registration

  • Employees’ Provident Fund Organization (EPFO) Registration

  • Employees’ State Insurance Corporation (ESIC) Registration

  • Professional Tax Registration (for Maharashtra)

  • Bank Account Opening (mandatory for new companies from 2020)

  • Shops & Establishment Registration (where applicable)

6. INC-9 – Declaration by Subscribers & First Directors

For most companies (where total subscribers/directors ≤20 and all have PAN/DIN), this is auto-generated by the portal and submitted digitally.

7. Uploading Forms & Affixing DSC

All digital forms (SPICe+, eMoA, eAoA, AGILE-PRO) must be signed using DSC and uploaded to the MCA portal. Fees depend on share capital and the state of registration.

8. Government Review & Approval

The ROC/MCA reviews all filings. Once approved:

  • Digital Certificate of Incorporation (COI) is issued, which contains your unique Corporate Identity Number (CIN).

  • PAN & TAN are allotted together automatically.

  • All statutory registration numbers are generated (EPFO, ESIC, GST, PT, etc.).

9. Post-Incorporation Compliances

  • First Board Meeting: Must be conducted within 30 days.

  • Open Company Bank Account: Use bank account details received as part of AGILE-PRO approval.

  • Share Certificates: To be issued within 2 months.

  • Statutory Registers: Maintain records of members, charges, directors.

  • Annual Filings: File with ROC (AOC-4, MGT-7), conduct audits, and comply with Companies Act, 2013 provisions.

Recent Law Updates & Compliance Changes

  • No Minimum Capital Requirement: Start with any amount of authorized/paid-up capital.

  • Mandatory ESIC, EPFO, Bank Account Registration: Allotment during incorporation from Feb 2020 onwards; done through online, single-window filing (SPICe+, AGILE-PRO).

  • Profession Tax: Mandatory only for companies in Maharashtra.

  • Statutory Returns: EPFO/ESIC returns necessary only if these thresholds are exceeded in payroll.

  • No Separate SRN for Name Reservation: Automated tracking within SPICe+ form.

  • e-MoA/e-AoA Mandatory: Except for more than 7 subscribers or foreign entities without a valid Indian business visa.

FAQ: All You Need to Know

1. Is Private Limited Company registration possible in any city in India?
Yes, with a registered office address, you can incorporate from Delhi, Mumbai, Bangalore, Hyderabad, Jaipur, Chennai, Pune, Ahmedabad, Lucknow, or anywhere in India.

2. Does every company need EPFO/ESIC registration?
Yes, it’s mandatory at the time of registration for all new companies, but returns are needed only if you cross specified employee thresholds.

3. Can NRIs or foreign nationals be directors or shareholders?
Yes, as long as at least one director is a resident Indian.

4. Is physical presence required for company incorporation?
No, the entire Pvt. Ltd. registration process is 100% online.

5. How long does company incorporation take?
Usually 3–7 business days, depending on documentation and name approval.

6. Can I register a company with zero paid-up capital?
Yes, there is no statutory minimum paid-up capital requirement.

7. What if there are more than 7 shareholders?
eMoA/eAoA cannot be filed; you must physically sign and attach scanned versions.

8. Do I need commercial office space for registration?
A registered address is compulsory; it can be residential or commercial.

9. What support does Kyna FinTax offer?
Complete end-to-end solution: documentation, ROC filing, statutory registrations, post-incorporation compliance, business advisory, all across India.

10. Is Private Limited Company (Pvt Ltd) registration beneficial for small businesses?
Yes. Registering as a Private Limited Company offers limited liability protection, increases business credibility, and makes it easier to attract investors and secure loans. It also streamlines compliance, helping businesses grow more efficiently.

11. How long is an approved company name valid?
An MCA-approved company name is valid for 20 days from the date of approval when reserving a name via the SPICe+ Part A application. The registration process must be completed within this period, or the name reservation will lapse.

12. How many Directors and Members are required to form a Private Limited Company?
You need a minimum of two directors and two shareholders (members) to form a private limited company. One director must be a resident of India. A maximum of 15 directors and 200 members are allowed.

13. Can a Director and a Shareholder be the same person?
Yes. The same individual can be both a director and a shareholder in a Private Limited Company. In fact, the two minimum members and two minimum directors can be the same individuals.

14. What is the minimum capital requirement for forming a Private Limited Company?
There is no minimum paid-up capital requirement for forming a company. A company can be started with any amount of capital as decided by the promoters.

15. Can an NRI or a Foreign National be a Director or Shareholder of a Company?
Yes. NRIs and foreign nationals can be directors or shareholders in an Indian Private Limited Company, provided at least one director is a resident of India. Some sectors may have FDI restrictions.

16. Within how much time must the subscription money be deposited?
Share subscription money must be deposited into the company’s bank account as soon as possible after incorporation. The company is required to file the form for commencement of business (INC-20A) within **180 days** from the date of incorporation.

17. Can the subscription amount deposited be withdrawn from the bank account?
The amount cannot be withdrawn before compliance requirements are completed, such as the filing of Form INC-20A (declaration of commencement of business). Thereafter, funds may be used for genuine business expenses.

18. Can a Private Limited Company carry on multiple businesses under one name?
Yes,as long as those business activities are included in the Memorandum of Association (MoA) and are not legally restricted. Diverse activities should be clearly stated in the company’s MoA.

19. Can the registered office be changed after incorporation?
Yes. The company can shift its registered office within the same city or to another state, following the procedures set by the Companies Act, 2013 (involving board resolutions, shareholder approvals, and ROC filings).

20. Is it mandatory to have a commercial office as the registered address?
No. The registered office can be a residential or commercial address, but proper proof (utility bill, rent agreement/NOC) must be submitted.

21. What are the annual compliances for a Private Limited Company?
Key compliances include:
– Annual ROC filings (forms AOC-4, MGT-7)
– Income tax return filing
– Holding board and general meetings
– Statutory audits
– Maintaining statutory registers
– TDS, GST, PF, and ESI filings (if applicable)

22. How long does it take to incorporate a Private Limited Company?
Typically, the entire process takes 3 to 7 working days, provided all documents are complete and the name is approved without objections.

23. What is the process if the company name is rejected?
If the proposed name is rejected, alternative names can be resubmitted by paying additional fees and correcting the deficiencies or objections raised by the MCA.

24. Can I convert my existing firm/proprietorship into a Private Limited Company?
Yes. Existing businesses can be converted into a Private Limited Company by following due legal process, asset transfer, and fresh registration on the MCA portal.

25. Can a Minor be a Director or Shareholder in a Pvt Ltd Company?
A minor cannot be appointed as a director, but there is no minimum age for a shareholder; however, shares held by minors must be held through a legal guardian.

26. What are the tax implications for Private Limited Companies?
Private Limited Companies must pay corporate tax as per applicable rates and are also liable for other statutory taxes such as GST, TDS, and professional tax, where relevant.

27. What documents need to be displayed at the registered office?
Companies must display their:
– Company name and registered office address outside the office
– Certificate of Incorporation inside the premises
– PAN card and other registrations as notified

28. Is PAN/TAN allotted automatically at registration?
Yes. PAN and TAN are allotted with the Certificate of Incorporation as part of the SPICe+ process.

29. Can the company increase its number of directors or members after incorporation?
Yes. The number of directors can be increased up to 15, and members up to 200, by passing the required board/shareholder resolutions and following ROC procedures.

  • Private Limited Company Registration in Delhi, Mumbai, Bangalore, Hyderabad, Kolkata, Jaipur, Chennai, Pune, Ahmedabad, Lucknow

  • Online Company Incorporation India

  • SPICe+ Company Registration Process

  • MoA, AoA, AGILE-PRO, EPFO, ESIC registration India

  • Company Registration Consultant Delhi Mumbai Bangalore

  • Best CA for Pvt Ltd Company Setup India

  • Corporate Compliance India

Registering a Private Limited Company is the gateway to building a secure, scalable, and investor-friendly business in India. Whether you operate from Delhi, Mumbai, Bangalore, Jaipur, Chennai, Hyderabad, Pune, Ahmedabad, Lucknow, or any other city, the modern digital process—powered by SPICe+, eMoA, eAoA, and AGILE-PRO—makes the journey fast and smooth. By ensuring all new mandatory registrations (EPFO, ESIC, GST, bank account) are completed upfront, entrepreneurs spend less time on paperwork and more time growing their business.

Kyna FinTax simplifies this journey with professional guidance, transparent pricing, and a dedicated compliance team—so you can focus on what matters: your business success.

Ready to get started or need a personalized consultation for your city? Contact Kyna FinTax today and set your company on the path to growth, compliance, and credibility!